About the Role

Project Head / Manager

Projects

What we're looking for

We are seeking a seasoned Projects Head / Project Manager to lead the planning and execution of premium coworking and managed office projects from inception, construction to handover. The ideal candidate will have extensive experience in commercial interior fit-outs, strong process and documentation skills, a solid understanding of workplace design, and well-established relationships with contractors, architects, consultants, and industry partners.

This role is responsible for ensuring timely, cost-effective, and high-quality project delivery while upholding the highest standards of execution, compliance, and operational readiness.

What you’ll be doing

Project Leadership & Execution

• Lead the complete lifecycle of commercial office fit-out projects from planning, construction through handover.

• Ensure projects are delivered within approved scope, timelines, quality standards, and budget.

• Drive project planning, scheduling, procurement, execution, commissioning, and final handover.

• Monitor project milestones and proactively identify, assess, and mitigate project risks.

• Ensure seamless transition from Projects to Operations with complete documentation and asset handover.

Design Coordination

• Work closely with architects, consultants, MEP teams, contractors, and internal stakeholders.

• Ensure execution is strictly aligned with approved designs and technical specifications.

• Demonstrate a strong understanding of workplace design, commercial interiors, technical drawings, BOQs, and material specifications.

• Resolve on-site design challenges while maintaining design intent and operational efficiency.

Vendor & Contractor Management

• Build and manage relationships with General Contractors (GCs), architects, consultants, and vendors.

• Evaluate vendor quotations and negotiate commercial terms.

• Maintain an approved vendor database with alternate vendors across all service categories.

• Monitor vendor performance through defined SLAs and quality metrics.

Quality, Safety & Compliance

• Ensure projects meet all statutory, safety, and quality requirements.

• Conduct regular site inspections and quality audits.

• Minimise rework through robust quality control measures.

• Ensure all project documentation, approvals, insurance records, warranties, and compliance documents are maintained accurately.

Budget & Cost Management

• Monitor project budgets and cash flow.

• Identify cost optimisation opportunities without compromising quality.

• Track project costs and ensure effective financial control throughout execution.

• Evaluate value engineering opportunities during project planning and execution.

Process & Documentation

• Establish and continuously improve project processes, SOPs, templates, and documentation standards.

• Maintain accurate project records, asset registers, contracts, warranties, insurance documentation, and handover documents.

• Provide weekly project updates to leadership.

• Collaborate closely with Design, Sales, Operations, Procurement, Finance, and Leadership teams.

• Manage project escalations effectively and ensure timely resolution.

What you need to bring to the table

Qualifications

• Bachelor's degree in Civil Engineering, Architecture, Construction Management, or a related field.

• 10 to 12+ years of experience managing commercial interior fit-out or workplace projects.

• Experience with organisations such as CBRE, Cushman & Wakefield, JLL, Knight Frank, Colliers, Savills, reputed PMC firms, or leading construction/interior companies is highly preferred.

• Strong understanding of commercial office interiors, workplace design, MEP coordination, and construction methodologies.

• Excellent knowledge of project planning, budgeting, contracts, procurement, documentation, and compliance with experience in Project Management tools.

• Strong industry network with General Contractors, architects, consultants, vendors, and suppliers.

• Excellent communication and interpersonal skills — 100% proficient in English; proficiency in local languages — Kannada, Tulu — are a big plus.

• Experience in coworking, real estate, facilities management, construction, or infrastructure projects will be preferred.

Why you’ll love working with us:

• You'll be working in the land of sun, surf & fun! - A beautiful coast with a super high air quality & happiness index!

• You'll be working for a young company that's redefining the future of work spaces.

• You'll have the freedom to experiment, innovate, and leave a lasting impact.

• You'll work with passionate people who have a great track record, and believe in a no-fluff & zero-politics environment.

• Most importantly, you'll own this role, shaping not just our brand, but the future of our entire region - Silicon Beach of India!